In today’s fast-paced business environment, ensuring the security of your physical spaces while maintaining flexibility and scalability is crucial. Cloud-based access control solutions offer an innovative approach to managing who can enter your site, providing enhanced security and operational efficiency. But what is cloud-based access control, and how can it benefit your business?
What is Cloud-Based Access Control?
First things first, what is cloud-based access control? Cloud-based access control refers to a security system that manages entry permissions through the cloud rather than on-premise servers. By leveraging the cloud, businesses can manage, monitor, and control access remotely via web-based dashboards or mobile apps. This eliminates the need for physical key cards or on-site servers, offering a streamlined and scalable approach to security.
How Do Cloud-Based Access Control Solutions Work?
Cloud-based access control solutions function through three primary components: authentication, access, and management.
Authentication
Users are verified using credentials like mobile apps, biometrics, or key fobs.
Multi-factor authentication enhances security, reducing the risk of unauthorized access.
Access
Once authenticated, the cloud system communicates with physical door hardware to grant or deny entry.
Permissions can be tailored to specific users, times, and locations.
Management
Administrators can monitor access events in real-time, adjust permissions, and generate reports from any device with internet access.
Integration with other cloud-based systems like video surveillance enhances overall security management.
Cloud Based vs. Traditional Access Control
While both systems aim to secure physical space, their methods and benefits differ significantly.
Features | Cloud-Based Access Control | Traditional Access Control |
Hardware Costs | Manufacturers offer lower hardware costs and higher monthly subscription and support costs. | Manufacturers offer higher hardware costs, but no monthly subscription costs. |
Installation Costs | Similar door hardware and control installation costs | Similar door hardware and control installation costs |
Ongoing License Costs | These are higher for cloud solutions and include updates and cloud admin access. | These are lower but require maintenance of a server, and annual software updates for most systems. |
Overall Costs | Ongoing monthly subscription fees to operate. | Upfront higher cost, no subscription fees to operate. |
Monitoring Capabilities | Typically includes extensive monitoring capabilities via browser and mobile apps. | Typically includes extensive monitoring capabilities via software. |
Cybersecurity | Regular cloud updates, encrypted data transmission | Require server updates and separate cybersecurity management. |
Scalability | Easily scalable, ideal for multi-site businesses with low door count per facility. | Easily scalable over wide area networked sites |
Ease of Use | User-friendly browser interfaces requiring minimal training. | Usually require client software or VPN network access which may require more training to administer. |
Integrations | Usually offer multiple cloud software integrations. | Integrations vary by product. |
An In Depth Look on Key Features of Cloud-Based Access Control
Installation and Maintenance Costs
Cloud-based systems reduce upfront investment by saving on server infrastructure and configuration. Cloud solutions also have proactive firmware for door relay panels and include auto update features saving on maintenance costs.
Monitoring Capabilities
Real-time monitoring from any internet-connected device allows businesses to maintain security from anywhere.
Cybersecurity
Cloud-based solutions offer encrypted data transmission and automatic updates, ensuring your system is always protected against the latest threats. Traditional systems require you to purchase software updates that may cause a lag in security updates and exposing vulnerabilities.
Flexibility
Whether you are managing a single office or multiple locations, cloud-based access control solutions scale effortlessly, unlike traditional systems that require significant infrastructure modifications for expansion.
Ease of Use
With intuitive web and mobile interfaces, cloud systems simplify access management. Traditional systems often involve complex interfaces and require specialized training for effective use. These interfaces and their features evolve and improve over time without the need for pushing out updates to users.
Integrations
Cloud-based systems have web interface and integration features that enable them to integrate with other cloud-based software quickly and easily.
The Challenges of Cloud Based Access Control
Privacy and Security
While cloud systems offer robust security, they can be vulnerable to cyber-attacks and must be secured like any other solution. BTI offers the assistance you need with your cloud solutions to ensure your business stays secure including SAAS alert protection and log monitoring to detect and prevent unauthorized access to your facilities and access control infrastructure.
Initial Training and Onboarding
Transitioning to a cloud-based system may require initial training for staff, but the long-term ease of use outweighs the initial learning curve.
The Benefits of Cloud-Based Door Entry Systems
Easier to Manage
Centralized control allows administrators to manage access across multiple locations from a single platform.
Cuts Down Maintenance and Operational Costs
With minimal hardware and automated updates, businesses save on ongoing maintenance costs.
Scale or Descale as Needed
Quickly adapt to changing business needs without the hassle of extensive infrastructure changes.
Support Operational Processes
Integrate with HR and facility management systems to streamline operations.
Integration Capabilities
Seamlessly connect with other cloud-based tools, enhancing overall business efficiency.
How to Find a Reliable Door Access Control Installer
Finding a trustworthy installer is crucial for the success of your access control system. Look for providers with a proven track record, strong customer reviews, and expertise in cloud-based technologies. Ensure they offer ongoing support and maintenance to keep your system running smoothly.
The Best Cloud Based Access Control Solution Manufacturers for Businesses
Brivo
Brivo is the most widely used cloud-based access control manufacturer.
Avigilon Alta / Formerly Openpath
Avigilon Alta is the new name for Openpath, an increasingly popular cloud-based access control solution owned by Motorola Solutions.
Why Choose BTI as Your Access Control Partners
At BTI Group, we provide both industry's leading cloud access control solutions along with all the leading premise-based door access solutions. We are a leader in installation and service quality and offer BTI’s GlobalView support as an add on service for any of our access control solutions.
In addition, we offer full support and management for complex software integrations with the leading video management (cctv) products as well as all the common identity management products as well. BTI can deliver the whole solution and ensure you reach your goals for return on your investment.
Ready to upgrade your security? Contact BTI Group today to learn more about how our cloud-based access control solutions can simplify and secure your business.
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